Please note that this position is based in San Diego, CA. Acadia's hybrid model requires this role to work in our office an average of 3 days per week.
Position Summary
Join Acadia's Technology Development, Operations & Quality (TDOQ) team as an Operations Coordinator, where you'll play a key role in ensuring the smooth execution of critical operational, quality, compliance, and business processes. This position supports a wide range of cross-functional activities including contract administration, regulatory coordination, quality documentation, process improvement initiatives, and team engagement programs. The ideal candidate is highly organized, detail-oriented, and thrives in a dynamic environment where operational excellence and reliability directly contribute to business success. This is an exciting opportunity to work across multiple functions while helping drive efficiency, compliance, and organizational effectiveness.
Primary Responsibilities
• Coordinate and submit contracts through Agiloft, ensuring timely routing, tracking, execution, and documentation management
• Support contract administration activities including purchase order tracking, coding alignment, funding documentation, and contract lifecycle monitoring
• Process product complaint intake and maintain audit-ready quality records, documentation, and filing systems
• Assist with Quality Agreement submissions, regulatory documentation, license renewals, and Change of Officer filings
• Coordinate cross-functional workflows with Legal, Finance, Procurement, Manufacturing, Quality, and Pharmaceutical Development teams
• Support employee engagement initiatives, survey working groups, All-Hands meetings, and internal communications
• Maintain and enhance TDOQ Acadium intranet pages and support adoption of business tools including Agiloft and Smartsheet
• Identify and support process improvements that increase efficiency, documentation accuracy, and operational effectiveness
• Coordinate meetings, logistics, presentations, and materials to support departmental operations and leadership communications
• Other duties as assigned
Education/Experience/Skills
• Associate degree in Life Sciences or a related field; equivalent combination of education and applicable job experience may be considered
• Minimum 2 years of experience in an operational support, project coordination, or project management role, preferably within the pharmaceutical, biotechnology, or regulated industry environment
• Experience supporting contracts, compliance processes, quality documentation, or regulatory activities
• Demonstrated administrative, technical, and project coordination skills
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint
• Experience working with business systems such as Agiloft, Smartsheet, document management platforms, or similar tools
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent attention to detail and commitment to accuracy
• Flexibility to adapt to changing priorities and business needs
Physical Requirements
This role involves regular standing, walking, sitting, and the use of hands for handling or operating equipment. The employee may also need to reach, climb, balance, stoop, kneel, crouch, and maintain visual, verbal, and auditory communication in a standard office environment and while working independently from remote locations. The employee must occasionally lift and/or move up to 20 pounds. This position requires the ability to travel independently overnight and/or work after hours as required by travel schedules or business needs.
In addition to a competitive base salary, this position is also eligible for discretionary bonus and equity awards based on factors such as individual and organizational performance. Actual amounts will vary depending on experience, performance, and location.
What we offer US-based Employees:
- Competitive base, bonus, new hire and ongoing equity packages
- Medical, dental, and vision insurance
- Employer-paid life, disability, business travel and EAP coverage
- 401(k) Plan with a fully vested company match 1:1 up to 5%
- Employee Stock Purchase Plan with a 2-year purchase price lock-in
- 15+ vacation days
- 13 -15 paid holidays, including office closure between December 24th and January 1st
- 10 days of paid sick time
- Paid parental leave benefit
- Tuition assistance
EEO Statement (US-based Employees): Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications in the exact way they are described in job postings. We are committed to building a diverse, equitable, inclusive, and innovative company, and we are looking for the BEST candidate for the job. That candidate may be one who comes from a less traditional background or may meet the qualifications in a different way. We strongly encourage you to apply, especially if the reason you are the best candidate isn’t exactly what we describe here.
It is the policy of Acadia to provide equal employment opportunities to all employees and employment applicants without regard to considerations of race, including related to hairstyle, color, religion or religious creed, sexual orientation, gender, gender identity, gender expression, gender transition, country of origin, ancestry, citizenship, age, physical or mental disability, genetic information, legally-protected medical condition or information, marital status, domestic partner status, family care status, military caregiver status, veteran or military status (including reserve status, National Guard status, and military service or obligation), status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, or any basis protected under federal, state or local law.
As an equal opportunity employer, Acadia is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. Furthermore, you may request additional support if you are unable or limited in your ability to use or access Acadia’s career website due to your disability, along with any accommodations throughout the interview process. To request or inquire about your reasonable accommodation, please complete our Reasonable Accommodation Request Form or contact us at talentacquisition@acadia-pharm.com or 858-261-2923.
Please note that reasonable accommodations granted throughout the recruiting process are not guaranteed to be the same accommodations given if hired. A new request will need to be submitted for any ADA accommodations after starting employment.
California Applicants: Please see Additional Information for California Residents within our Privacy Policy.
Canadian Applicants: Please see Additional Information for Canadian Residents within our Privacy Policy.
Applicants in the European Economic Area, Switzerland, the United Kingdom, and Serbia: Please see Additional Information for Individuals in the European Economic Area, Switzerland, the United Kingdom, and Serbia within our Privacy Policy.
Notice to Search Firms/Third-Party Recruitment Agencies (Recruiters): The Talent Acquisition team manages the recruitment and employment process for Acadia Pharmaceuticals Inc. (“Acadia”). Acadia does not accept resumes from recruiters or search firms without an executed search agreement in place. Resumes sent to Acadia employees in the absence of an executed search agreement will not obligate Acadia in any way with respect to the future employment of those individuals or potential remuneration to any recruiter or search firm. Candidates should never be submitted directly to our hiring managers or employees.