Please note that this position is based in Princeton, NJ. Acadia's hybrid model requires this role to work in our office three days per week on average.
Position Summary
The Commercial Executive Assistant is a trusted strategic partner to the Chief Commercial Officer and senior Commercial leadership team, playing a critical role in enabling executive effectiveness and driving organizational impact. This position goes far beyond traditional administrative support. It requires sound judgment, absolute discretion, and the ability to anticipate needs, manage complexity, and operate with confidence in a fast-paced, highly visible environment.
In this role, you will serve as a central connector across the Commercial organization, supporting executive priorities through seamless calendar and meeting management, high-quality communications, and thoughtful coordination of projects, travel, and events. You will act as an extension of leadership, ensuring information flows efficiently, stakeholders are aligned, and executives are positioned to focus on strategic decision making.
The ideal candidate is proactive, highly organized, and comfortable navigating competing priorities with professionalism and agility. Success in this role requires exceptional attention to detail, strong interpersonal skills, and the ability to handle sensitive information with the highest level of confidentiality. Experience supporting senior leaders in a biotech or pharmaceutical environment is strongly preferred, along with a mindset focused on continuous improvement, partnership, and operational excellence.
This is a high-impact opportunity for an experienced Executive Assistant who thrives in a dynamic setting and enjoys being a trusted partner to senior leadership while contributing meaningfully to the success of a growing Commercial organization.
Primary Responsibilities
Executive & Administrative Support
- Provide comprehensive administrative support to the CCO and senior Commercial leaders, managing complex and sensitive matters with discretion
- Maintain and optimize executive calendars
- Coordinate and prepare materials for high-level meetings
- Create and refine executive-level documents and communications
- Support planning and execution of on/off-site meetings and department events
- Serve as liaison between executive leadership and internal/external stakeholders
- Reinforce executive presence through refined communication
- Ensure timely information flow and communication management
- Coordinate domestic and international travel
- Manage logistics for conferences, leadership forums, and key events
- Manage expense reconciliation, purchase orders, and card processing.
- Facilitate contract and vendor management processes
- Track contracting workflows
- Drive and support cross-functional projects
- Collaborate with administrative peers to enhance operational effectiveness
- Provide backup coverage as needed
Education, Experience & Skills
- Bachelor’s degree preferred; equivalent combinations considered
- Minimum 6 years supporting senior executives; biotech/pharma preferred
- Advanced Microsoft Office Suite skills
- Strong judgment, organizational skills, analytical capability, and interpersonal communication
- Ability to manage confidential information and operate in a fast-paced environment
- Ability to travel occasionally
Physical Requirements
This role involves regular standing, walking, sitting, and the use of hands for handling or operating equipment. The employee may also need to reach, climb, balance, stoop, kneel, crouch, and maintain visual, verbal, and auditory communication both in a standard office environment and while working independently from remote locations. Employee must occasionally lift and/or move up to 20 pounds. This position requires the ability to travel independently overnight and/or work after hours as required by travel schedule or business needs.
In addition to a competitive base salary, this position is also eligible for discretionary bonus and equity awards based on factors such as individual and organizational performance. Actual amounts will vary depending on experience, performance, and location.
What we offer US-based Employees:
- Competitive base, bonus, new hire and ongoing equity packages
- Medical, dental, and vision insurance
- Employer-paid life, disability, business travel and EAP coverage
- 401(k) Plan with a fully vested company match 1:1 up to 5%
- Employee Stock Purchase Plan with a 2-year purchase price lock-in
- 15+ vacation days
- 13 -15 paid holidays, including office closure between December 24th and January 1st
- 10 days of paid sick time
- Paid parental leave benefit
- Tuition assistance
EEO Statement (US-based Employees): Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications in the exact way they are described in job postings. We are committed to building a diverse, equitable, inclusive, and innovative company, and we are looking for the BEST candidate for the job. That candidate may be one who comes from a less traditional background or may meet the qualifications in a different way. We strongly encourage you to apply, especially if the reason you are the best candidate isn’t exactly what we describe here.
It is the policy of Acadia to provide equal employment opportunities to all employees and employment applicants without regard to considerations of race, including related to hairstyle, color, religion or religious creed, sexual orientation, gender, gender identity, gender expression, gender transition, country of origin, ancestry, citizenship, age, physical or mental disability, genetic information, legally-protected medical condition or information, marital status, domestic partner status, family care status, military caregiver status, veteran or military status (including reserve status, National Guard status, and military service or obligation), status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, or any basis protected under federal, state or local law.
As an equal opportunity employer, Acadia is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. Furthermore, you may request additional support if you are unable or limited in your ability to use or access Acadia’s career website due to your disability, along with any accommodations throughout the interview process. To request or inquire about your reasonable accommodation, please complete our Reasonable Accommodation Request Form or contact us at talentacquisition@acadia-pharm.com or 858-261-2923.
Please note that reasonable accommodations granted throughout the recruiting process are not guaranteed to be the same accommodations given if hired. A new request will need to be submitted for any ADA accommodations after starting employment.
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Notice to Search Firms/Third-Party Recruitment Agencies (Recruiters): The Talent Acquisition team manages the recruitment and employment process for Acadia Pharmaceuticals Inc. (“Acadia”). Acadia does not accept resumes from recruiters or search firms without an executed search agreement in place. Resumes sent to Acadia employees in the absence of an executed search agreement will not obligate Acadia in any way with respect to the future employment of those individuals or potential remuneration to any recruiter or search firm. Candidates should never be submitted directly to our hiring managers or employees.