Please note that this position is based in San Diego, CA. Acadia's hybrid model requires this role to work in our office three days per week on average.
Position Summary
Join our dynamic finance team as an Accounts Payable Administrator, where you'll take ownership of the full accounts payable cycle. This role offers a great opportunity to make a meaningful impact through a wide variety of responsibilities, including auditing and coding invoices, managing vendor communications, handling wire setups and weekly check runs, supporting Concur processes, and contributing to month-end close, accruals, reconciliations, and 1099 IRS reporting. You'll collaborate cross-functionally, streamline processes, and play a vital part in ensuring the accuracy and efficiency of our financial operations.
Primary Duties & Responsibilities
- Codes and audits invoices and expense reports.
- Maintain the daily Coupa Queue Processing – Invoice In Box/Smash
- Address Coupa Comments
- Vendor maintenance
- Research invoice issues with resolution
- Verify approval for all vouchers for payment prior to processing
- Prepares AP checks and performs weekly check runs
- Answers vendor inquiries and resolves vendor billing/payment discrepancies
- Performs monthly A/P to G/L account reconciliations
- Performs AP month-end close task
- Preparation of annual 1099 tax reporting
- Maintain AP Files
- Provide A/P support documentation for external auditors
- Adheres to corporate policies, government regulations and ensure all deadlines are met
- Provides AP support to employees and vendors
- Performs Ad hoc projects as needed
Education/Experience/Sills:
- An Associate’s degree or equivalent combination of relevant education and applicable job experience may be considered. Bachelor’s degree preferred.
- A minimum of 2 plus years’ related experience, preferably in the pharmaceutical or biotech industry.
- Previous Accounts Payable experience required.
Must possess:
- Experience working in a public company and in a Sarbanes-Oxley 404 environment
- Experience with Great Plains, Concur, Coupa and Excel
- Understanding of sales/use tax application
- Strong analytical and organizational skills and the ability to comprehend complex instructions and maintain written records
- Strong attention to detail
- Demonstrated ability to schedule and coordinate multiple projects, priorities and resources in high paced environment
- Demonstrated ability to produce high quality work.
- Ability to think through a project or task and execute from beginning to end independently
- Effective organizational, communication, and time management skills
- Strong interpersonal skills, including tact, diplomacy, judgment and flexibility
- Proficiency at supporting effective interactions between team members and among cross-functional team
- Ability to effectively share information and ideas within and outside of department in written or verbal form; able to put forth own ideas and gain understanding from others
Physical Requirements
This role involves regular standing, walking, sitting, and the use of hands for handling or operating equipment. The employee may also need to reach, climb, balance, stoop, kneel, crouch, and maintain visual, verbal, and auditory communication in a standard office environment and while working independently from remote locations. The employee must occasionally lift and/or move up to 20 pounds. This position requires the ability to travel independently overnight and/or work after hours as required by travel schedules or business needs.
In addition to a competitive base salary, this position is also eligible for discretionary bonus and equity awards based on factors such as individual and organizational performance. Actual amounts will vary depending on experience, performance, and location.
EEO Statement (US-Based Employees): Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every single one of the qualifications in the exact way they are described in job postings. We are committed to building a diverse, equitable, inclusive, and innovative company and we are looking for the BEST candidate for the job. That candidate may be one who comes from a less traditional background or may meet the qualifications in a different way. We would strongly encourage you to apply – especially if the reason you are the best candidate isn’t exactly as we describe it here.
It is the policy of Acadia to provide equal employment opportunities to all employees and employment applicants without regard to considerations of race, including related to hairstyle, color, religion or religious creed, sexual orientation, gender, gender identity, gender expression, gender transition, country of origin, ancestry, citizenship, age, physical or mental disability, genetic information, legally-protected medical condition or information, marital status, domestic partner status, family care status, military caregiver status, veteran or military status (including reserve status, National Guard status, and military service or obligation), status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, or any basis protected under federal, state or local law.
As an equal opportunity employer, Acadia is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. Furthermore, you may request additional support if you are unable or limited in your ability to use or access Acadia’s career website due to your disability, along with any accommodations throughout the interview process. To request or inquire about your reasonable accommodation, please complete our Reasonable Accommodation Request Form or contact us at talentacquisition@acadia-pharm.com or 858-261-2923.
Please note that reasonable accommodations granted throughout the recruiting process are not guaranteed to be the same accommodation given if hired. A new request will need to be submitted for any ADA accommodations after starting employment.
Notice for California Applicants: Please see our California Applicant Privacy Notice within our Privacy Policy.
Notice to Search Firms/Third-Party Recruitment Agencies (Recruiters): The Talent Acquisition team manages the recruitment and employment process for Acadia Pharmaceuticals Inc. (“Acadia”). Acadia does not accept resumes from recruiters or search firms without an executed search agreement in place. Resumes sent to Acadia employees in absence of an executed search agreement will not obligate Acadia in any way with the respect to the future employment of those individuals or potential remuneration to any recruiter or search firm. Candidates should never be submitted directly to our hiring managers or employees.