June 13th, 2024 Medical Affairs

Associate Director Medical Affairs Operations

Princeton, New Jersey, United States

View All Jobs

Please note that this position is based in Princeton, NJ. Acadia's hybrid model requires this role to work in our office three days per week on average.

The Associate Director will support the strategic direction and oversee the tactical execution of operations for the Medical Affairs (MA), Rare Disease supporting the DAYBUE™ (trofinetide) launch and expansion efforts.  This includes the development and execution of strategic plans, dashboard creation and maintenance, oversight of contracting activities while managing multiple high urgency and high visibility projects concomitantly.  S/he will work cross-functionally with other leaders and functions (including all Medical Affairs functions, Commercial, Compliance, IT, Finance, Clinical Development and Legal) to drive from inception to completion all Rare Disease MA workstreams and projects and to provide relevant medical input on the strategic and tactical support for  DAYBUE™ (trofinetide) in the US and in OUS markets.  The ability to work with and influence stakeholders across all levels will be essential.

Primary Responsibilities

The below responsibilities will be executed in strategic alignment with the Director, Medical Affairs Operations and VP, Rare Disease, MA:

  • Support operations and activities for rare disease MA leadership and field team
  • Operationalize Annual Strategic Plan for DAYBUE
  • Create, maintain & update MA annual Congress Plan, manage vendors, execute logistics for booth / symposium / executive engagement efforts
  • Work with rare disease MA leadership to create annual Ad Board strategy, manage ad board logistics, contracting, vendor sourcing, working with legal/compliance
  • Oversee all rare disease MA vendors and manage rare disease MA contract submissions, follow ups, tracking & forecasting
  • Track all rare disease MA PO's, work with vendors/consultants on invoice submission
  • Create and update cross functional launch and project specific Dashboards for rare disease MA
  • Create slides for internal meetings, BoD meetings, Dashboard reporting
  • Support budget management in areas of Forecasting, Annual Operating Plan, LRP & Accruals
  • Design & drive workshops for DAYBUE™
  • Pull field metrics from CRM, report to leadership in required format
  • Collaborate internally to lead and establish CME strategy, and follow up on grants submitted in review
  • Follow up on IIT at all stages of IIT review, work with internal stakeholders to push approved IITs through the review/approval process
  • Provide operations support for all rare disease MA projects, including post marketing studies
  • Conduct assessments of MA capabilities, processes, and systems to identify gaps and opportunities for improvement
  • Other duties as assigned


Requires a Bachelor’s degree in business, marketing, finance, engineering, science or related field.  PharmD, Masters or MBA preferred.  Targeting 8 years of progressively responsible operational or program management experience in the biotech or pharmaceutical industry, including Medical Affairs.  Launch experience strongly preferred.  An equivalent combination of relevant education and experience may be considered.

Key Skills:

  • Strong understanding and demonstrated success of managing Medical Affairs Operations through complex launch environment.
  • Ability to analyze a business problem, synthesize complex information, develop an appropriate strategy, and implement effective tactics
  • Must have previous pharma/biotech launch experience
  • Must be a team player with strong self-awareness and excellent interpersonal skills
  • Must be results oriented, attention to detail, accurate, prompt, proactive and able to meet established deadlines, including the ability to drive multiple projects simultaneously and deliver results
  • Proven leadership and cross-collaboration skills
  • Demonstrated ability to influence others and to successfully lead in a cross-functional environment
  • Ability to travel up to 20% for conferences and meetings

Physical Requirements

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, see, talk or hear in a standard office environment and independently from remote locations. Employee must occasionally lift and/or move up to 20 pounds.  Ability to travel independently overnight and work after hours if required by travel schedule or business needs.




What we offer you (US-Based Employees):

  • Competitive base, bonus, new hire and ongoing equity packages
  • Medical, dental, and vision insurance
  • 401(k) Plan with a fully vested company match 1:1 up to 5%
  • Employee Stock Purchase Plan with a 2-year purchase price lock-in
  • 15+ vacation days
  • 14 paid holidays plus one floating holiday of your choice, including office closure between December 24th and January 1st
  • 10 days of paid sick time
  • Paid parental leave
  • Tuition assistance

EEO Statement (US-Based Employees): Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every single one of the qualifications in the exact way they are described in job postings. We are committed to building a diverse, equitable, inclusive, and innovative company and we are looking for the BEST candidate for the job. That candidate may be one who comes from a less traditional background or may meet the qualifications in a different way. We would strongly encourage you to apply – especially if the reason you are the best candidate isn’t exactly as we describe it here.

It is the policy of Acadia to provide equal employment opportunities to all employees and employment applicants without regard to considerations of race, including related to hairstyle, color, religion or religious creed, sexual orientation, gender, gender identity, gender expression, gender transition, country of origin, ancestry, citizenship, age, physical or mental disability, genetic information, legally-protected medical condition or information, marital status, domestic partner status, family care status, military caregiver status, veteran or military status (including reserve status, National Guard status, and military service or obligation), status as a victim of domestic violence, sexual assault or stalking, enrollment in a public assistance program, or any basis protected under federal, state or local law.

As an equal opportunity employer, Acadia is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. Furthermore, you may request additional support if you are unable or limited in your ability to use or access Acadia’s career website due to your disability, along with any accommodations throughout the interview process. To request or inquire about your reasonable accommodation, please complete our Reasonable Accommodation Request Form or contact us at talentacquisition@acadia-pharm.com or 858-261-2923.

Please note that reasonable accommodations granted throughout the recruiting process are not guaranteed to be the same accommodation given if hired. A new request will need to be submitted for any ADA accommodations after starting employment.

Notice for California Applicants: Please see our California Applicant Privacy Notice within our Privacy Policy.

Notice to Search Firms/Third-Party Recruitment Agencies (Recruiters): The Talent Acquisition team manages the recruitment and employment process for Acadia Pharmaceuticals Inc. (“Acadia”). Acadia does not accept resumes from recruiters or search firms without an executed search agreement in place. Resumes sent to Acadia employees in absence of an executed search agreement will not obligate Acadia in any way with the respect to the future employment of those individuals or potential remuneration to any recruiter or search firm. Candidates should never be submitted directly to our hiring managers or employees.